Mandatory Reporting Requirements for Surveys
Once the survey closes and you/the analyst go through the qualitative information, record any instances of discrimination, harassment, or exclusion people may have shared. If the survey is tied to a specific respondent, also note down any relevant information about them with the response. Email civilrights@ku.edu with the information. It can be something as simple as one of the following:
- “Hello, I am the analyst for [Survey] and saw X reports of harassment/discrimination. The information provided was [incident description]. It was an anonymous survey to [population] so I have no other information.” – Repeat to represent all instances disclosed in the survey.
- “The survey was anonymous but there were specific details in some of the responses. I have listed them here.”
- “The survey included identifying information. The specific responses/incidents are listed below along with [identifying information]. I have no other information, but please let me know if you need anything else.”
FAQ
- What information is important to share?
- All known relevant information such as date, time, location, people involved, information about the conduct.
- What if the survey is anonymous or confidential?
- Any relevant information must still be reported unless the survey is exempt from mandatory reporting requirements.
- What if I’m not sure if the level of discrimination or harassment warrants a report?
- If you receive information and you question if it rises to the threshold of reporting, you are welcome to consult with a member of the OCRTIX team, or submit a report. Harassment and discrimination can be challenging to identify. As mandatory reporters, it’s our obligation to report potential instances of harassment and discrimination so the university can either provide resources and options if the complainant is known, or to simply track and represent the experience in university records.