Who Needs To Report? - CSAs

Report a Crime

Crimes in progress should be reported immediately to the KU Police Department by dialing 911.

 

Anyone can report crimes, and our community is safest when everyone recognizes their ability to do so. Members of the community are helpful when they immediately report crimes or emergencies to their campus police department/local law enforcement agency and/or primary Campus Security Authority. Reporting crimes allows for support of those experiencing the crime, as well as allowing for crime to be included in the annual statistical disclosure and assessing them for issuing a Timely Warning Notice, when deemed necessary. 

Those deemed to be Campus Security Authorities (CSAs), are required to report crimes. 

What is a Campus Security Authority (CSA)? 

Campus Security Authority (CSA) is a Clery Act specific term. CSAs provide crime statistics for the Annual Security and Fire Safety Report (ASFSR). The Clery Act describes a crime as "reported" when it is brought to the attention of a CSA by a victim, witness, or third party, including the offender. Alleged crimes reported to CSAs are then reported by them to the designated individual or office required to collect such reports. The office designated at KU is the KU Police Department or the OCRTIX. CSAs can file the required notice by documenting and submitting it on the Campus Security Authority Reporting Form. If you need assistance or have questions, please contact the Clery Compliance personnel at cleryact@ku.edu. 

Who is a CSA? 

Because official responsibilities and job titles vary significantly on campuses, an all-inclusive list of specific titles and positions is not provided in the regulations. To determine specifically which individuals or organizations are CSAs, we consider the function of that individual or office. 

Individuals may be designated as CSAs based on whether they perform the following functions: 

  • Their official job responsibilities involve significant interaction with students and/or campus activities; 
  • They serve as informal or unofficial mentors to students; 
  • They serve as a member in an office or of a committee to whom students are instructed and informed to report or discuss crimes, allegations, of crimes, and other troubling situations; and/or 
  • They have oversight for or involvement in disciplinary procedures. 

University Police and Security

All security and police members of the University Department of Public Safety, including all sworn law enforcement officers, are Campus Security Authorities. 

Individuals with Campus Security Responsibilities

Any individuals who have responsibility for campus security but who do not constitute a campus police department or a campus security department, such as an individual who is responsible for monitoring entrance into institutional property. Examples of this category are: parking enforcement staff, event security staff and front desk staff to buildings that monitor entrance. 

Officials of the institution with significant responsibility for student and campus activities

Including, but not limited to, student housing, student discipline and campus judicial proceedings. “Official” is defined as any person who has the authority and duty to take action and respond to particular issues on behalf of the institution. 

Individuals Designated by the Campus

Any individual or organization specified in an institution's statement of campus security policy as one to which students and employees should report criminal offenses. 

Examples of CSAs include, but are not limited to: 

  • Campus Police or Security 
  • Athletic Trainers 
  • Human Resources 
  • Student Housing (including Resident Assistants, Food Board Managers, and Proctors) 
  • Student Organization Advisors 
  • On-campus Victim Advocates 
  • Director of Athletics 
  • Athletic Coaches 
  • Study Abroad Coordinators 
  • Title IX Coordinator 
  • Student Conduct 

What are the duties of a CSA? 

CSAs are responsible for reporting all allegations of crimes specified in the Clery Act that are reported to them. If the CSA receives crime information and believes it was provided in good faith (reasonable basis for believing the information), they should document it as a crime report and submit the report online using the Campus Security Authority Reporting Form. The CSA is not responsible for determining authoritatively whether the crime took place, CSAs are also not responsible for attempting to apprehend an alleged perpetrator of a crime (unless trained to do so). If a victim doesn’t want the report to go any further than the CSA, the CSA should explain that they are required to submit the report for statistical purposes and can be submitted without identifying the victim. However, they may note that crimes can be reported to the police anonymously.